Employment Opportunity: Finance and Accounting Officer

Location: 158 Sterling Road, Toronto, ON
Effective: Immediately
Employment Type: Full-Time
Level: Staff


MOCA Toronto reopened in its new 55,000 square foot home in the Junction Triangle on September 22, 2018. The new MOCA Toronto is a place of conversation, exchange, and exploration where visitors of all ages and backgrounds can be part of a global creative moment.

MOCA welcomes visitors to three phases of exhibitions a year featuring work from Canadian and world-recognized artists that explores the themes of our time. Located on Sterling Road, in the culturally rich Junction Triangle community, the museum is housed in the historic Tower Automotive Building, a former aluminium factory known for its unique architecture.

The evolution of the Museum of Contemporary Art Toronto Canada is made possible through a unique alliance with Castle Point Greybrook Sterling Inc., public sector funders, private donors, members, sponsors and a network of cross-sectoral partners.

Position Summary

The Finance and Accounting Officer will support the Chief Financial Officer and Finance Manager, but be highly independent in performing full accounting cycle and financial reporting. Finance Assistants will support to complete tasks. Successful performance of their duties requires expertise in Quickbooks Online, all aspects of accounting practices, Non-Profit organizations, and payroll (Ceridian). This is a tremendous opportunity for a full charge bookkeeper professional to both benefit from mentorship from a seasoned Chief Financial Officer and maximize and strengthen the internal capacity of an emerging cultural institution, poised to expand its presence and global reach.

Major Responsibilities


  • Processes accounts payable and receivable.
  • Prepares journal entries and reconciles general ledger and subsidiary accounts; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments.
  • Analyzes and reconciles expenditure and revenue accounts.
  • Tracks and supplies documentation for pledge/accounts receivable, accounts payable, payroll, and bank account and expense reconciliation.
  • Assist with CFO and Finance Manager with Cash Flow Forecast preparation.
  • Assist with the annual audit process, liaise with external auditors.
  • Collaborate regularly with the CFO to adjust budget assignments for grants and donations.
  • Prepare CADAC and OCAF reports
  • Work with Financial Assistants to match online deposit report with actual deposits and coordinate invoices for MOCA’s sublease tenants.

Education and Experience

  • Post-secondary education, preferably with a major in Business, Finance or Accounting.
  • Certified Public Bookkeeper License preferred
  • 5 years business experience in finance and accounting roles. Knowledge of not-for-profit accounting rules and practices is an asset.
  • 3-5 years’ experience working with QuickBooks Online.
  • Tessitura experience is an asset
  • Experience working with various levels of government, including audits, and federal and provincial taxes in regards to artists.
  • Experience in statutory tax filings, such as HST return, T4A’s, T4NR’s, etc.
  • Strong Microsoft Office skills, emphasizing on Excel and PowerPoint.

Additional Requirements

  • A high energy, resourceful, solution orientation with a hands-on work ethic.
  • Technology savvy with experience selecting and overseeing software installations; knowledge of accounting and reporting software.
  • Demonstrated ability to work and effectively interface with colleagues. A collaborative team player.
  • Ability to operate as an effective tactical and strategic thinker yet effectively execute lower level “hands on” responsibilities. Excellent organizational and problem-solving skills; detail oriented.
  • Ability to remain calm and clear-headed under pressure; positive and constructive personal style.
  • Personal qualities of integrity, credibility, sound judgment and a keen interest in the mission of MOCA.

Interested candidates are invited to submit their cover letter and current CV as one document in pdf format to: humanresources@museumofcontemporaryart.ca.

We thank all applicants in advance. Only those selected for an interview will be contacted. No phone calls, please.

The Museum of Contemporary Art Toronto Canada advocates equal opportunity for all employees and applicants for employment and is committed to diversity in the workplace.