Temporarily Closed for the installation of Greater Toronto Art 21.

Employment Opportunity: Finance & HR Operations Officer

The Museum of Contemporary Art Toronto is at the heart of the art ecosystem. MOCA will be ambitiously inclusive, interdisciplinary, and internationally renowned through our work with artists and a place for everyone to explore, provoke ideas, and challenge the current cultural moment.

We intend to achieve this vision through our mission:

  • To present rotating exhibitions and programmes that prioritize twenty-first-century artistic production, primarily through the commissioning of new work
  • To foster active dialogue and participation, celebrate complexity, and serve as an inclusive cultural hub in a hyper-diverse city and world.

Our values guide our work:

  • Equitable, inclusive, and accessible
  • Artist-centred, interdisciplinary, and process-oriented
  • Critical and transformative
  • Reciprocal and relationship-based
  • Locally rooted and globally connected
  • Courageous and responsible

 

Position Summary

Position: Finance & HR Operations Officer (maternity leave cover, 12–18 months)
Reporting to: Director of Finance & Operations
Annual Salary: $60–$65k + benefits
Location: Toronto, ON. This position will predominantly work from home but will be required to work from the Museum a minimum of 0.5-1 day per week to prepare deposits and other on-site financial tasks. MOCA’s office is currently operating on a hybrid work-from-home model, with employees working on-site as required based on their job function.
Start Date: October 1, 2021
Application Deadline: Open until filled

 

Responsibilities

Accounting

  • Process accounts payable and receivable, prepare EFT, wire and cheque payments, and produce sponsorship and rental invoices                        
  • Reconcile cash and merchant deposits against ticketing and donor management software reports, prepare journal entries to post all receivables to the general ledger      
  • Prepare a bank deposit every week, oversee cash floats for the front desk and petty cash.
  • Advise the Visitor Services team on proper cash handling procedures.
  • Support in the reconciliation of bank accounts and corporate credit card expenses           
  • Process payroll, prepare and distribute T4, T4a, ROEs, and ensure annual reporting for EHT, WSIB
  • Prepare monthly budget reports for internal departments, liaise with those departments regarding reallocations and reclassifications, and assist the Director of Finance and Operations with cash flow forecasting
  • Prepare financial reports for CADAC and other funders
  • File HST return and WSIB monthly
  • Prepare applications for government COVID-19 subsidies
  • Assist with the annual audit process, liaise with external auditors   
  • Assist with the charity return and the annual report preparation

 

Human Resources

  • Maintain and update staff HR profiles, process new hires, address inquiries regarding vacation and in-lieu time, timesheets and pay stubs                                                            
  • Prepare employment contracts for new employees and facilitate onboarding        
  • Administer recruitment process including job board postings, interview scheduling and facilitation, and initial communication with candidates

 

Benefits & Insurance

  • Administer employee benefit program
  • Administer annual insurance renewal (commercial, fine art, directors & officers)
  • Liaise with Programmes and Operations staff regarding any claims (commercial and fine art)

 

Qualifications

  • 3-5 years of experience in finance with a not-for-profit charitable organization
  • Minimum 3+ years of experience with bookkeeping in Quickbooks Online and managing payroll that includes salaried and hourly staff using a payroll processing platform (Ceridian Dayforce and PowerPay experience an asset)
  • Practical experience in finance and operations-related activities at both transactional and organizational levels
  • Competence in various software including Quickbooks Online, ApprovalMax, Asana, G-Suite, Microsoft Office Suite, Ceridian Dayforce, Ceridian PowerPay, Agile, Donor Perfect, Moneris/PaySafe, TaxCycle, HubDocs, Sassant, Paypal, Square
  • Adeptness at switching seamlessly between Excel and Google Sheets
  • Comfortable working in Microsoft Windows in a MacOS-based office
  • Experience working with government agencies (CRA Business Window, HST, CEWS/CERS, CADAC, Charities Directorate, Ministry of Finance)
  • Familiarity with online banking for business (Experience with BMO OLBB an asset)
  • An understanding of the arts sector and an appreciation for the arts is an asset

 

Equity and Diversity

MOCA Toronto advocates equal opportunity for all employees and applicants for employment and is committed to diversity in the workplace.

MOCA Toronto is committed to ensuring that MOCA Toronto is an inclusive space where community members are treated with respect and dignity. MOCA Toronto encourages applications from everyone, including but not limited to women, Indigenous peoples, visible minorities, people with disabilities and persons of all sexual orientations and gender identities.

How to Apply

Please submit applications using this form. We thank all candidates for applying; however, only those selected for an interview will be contacted.